Teams Live Events

Microsoft Teams Live Events is an NUIT recommended solution for hosting webinars.  It is an extension of Teams Meetings that enables one or multiple nominated presenters to share audio and video content live with up to 10,000 connected attendees. 

The information below describes the features and restrctions of the system and provides step-by-step instructions on organising and managing a webinar using Live Events.

Features

    • Live Events can be public or private
    • Audience engagement via moderated Q&A or Yammer
    • Presenter screen sharing
    • Live and downloadable captions and subtitles
    • Live translation
    • Event recording
    • Post-broadcast attendance report for Producers

 Restrictions

    • The maximum audience size is 10,000 attendees
    • The maximum duration of an event is 4 hours
    • The maximum number of concurrent pre-live or live events across Microsoft 365 is 50 until 1st Jan 2021 (and then 15 after 1st Jan 2020)
    • Some regional availability restrictions

Guest Speakers

Microsoft Teams Live Events allows you to invite Guest Speakers to present but you must ensure that all guest presenters have been added to the University Office 365 Tenant in order to be able to present at a live event.  There are 2 ways to achieve this:

    1. Create a new Microsoft Team for the event and add them (recommended). This will give you a dedicated space to prepare for the event and upload presentation files and additional resources.
    2. Add them to an existing Microsoft Team.

How to host and manage a Teams Live Event

The links below provide step-by-step instructions and videos on how to schedule, manage and host a Teams Live Event: -

    1. Schedule a Teams Live Event
    2. Invite attendees
    3. Produce your live event
    4. Present in your Live Event
    5. Manage your recording and reports 

It is strongly recommended that you create a test live event in advance to ensure that all presenters are comfortable with the format and their audio and cameras are working as expected.

Further support

We recommend reading the documentation below and carrying out a test in advance of scheduling a webinar.

Information on system requirements and supported platforms can be found here.