Best Practice​

When hosting or participating in a virtual meeting there are a number of things that you should consider both in advance and during the meeting in terms of best practice and etiquette.​​

General guidelines​

    • Wear solid, neutral clothing; avoid stripes or heavily patterned clothing​
    • Test your connection in advance where possible​
    • Ensure all participants speak clearly to ensure they can be heard by remote sites​
    • Ensure that remote sites are made to feel like local attendees​
    • Use 'audio mute' where multiple remote sites are connected, to avoid unnecessary noise disruption​
    • Ensure all participants are made aware in advance if a videoconference is being recorded​​

Hosting a formal virtual meeting

    • Circulate an agenda in advance to all participants​
    • Appoint a meeting moderator (not necessarily the meeting chairperson) - to manage local and remote participation / interaction effectively​​

Using a personal device to connect to a meeting

    • Connect using wired internet connections where possible (rather than Wi-fi)​
    • Plug laptops into mains where possible (as using battery can affect video quality)​
    • Use headset or headphone & mic where possible when using a personal device​
    • Be aware of your surroundings.  For example: - ​
      • Find a quiet location if possible​
      • Avoid setting up in front of windows, in busy environments or in spaces with poor or uneven lighting​